Secretary II, Biology

Lafayette College has an opening for a Secretary in the Department of Biology. The department seeks a detail-oriented and self-motivated individual to perform office and secretarial duties. The duties of the position include but are not limited to:

• welcoming “face” of the department;
• acts as receptionist, responds to inquiries, directs calls and visitors, sorts mail;
• manages departmental budgets and helps with annual reports;
• purchases and receives supplies, prepares purchase orders and expense reimbursements;
• manages the department’s student assistants and their payroll;
• maintains files, types, photocopies, and other common correspondence for classes;
• coordinates events and activities, schedules meeting rooms, and catering;
• organizes field trips, such as ordering and reserving buses;
• runs on-campus and off-campus administrative errands;
• helps maintain departmental website;
• works with all faculty, staff, and students including alums in the department;
• performs other duties as assigned.

Qualifications: High School Diploma or equivalent. Candidates must have strong computer skills and demonstrate proficiency in Microsoft Word, Excel, Adobe Acrobat, G Suite (Google Drive, etc.), and PowerPoint. The most competitive candidate will have experience with scheduling, bookkeeping, purchasing and budgeting; be able to generate departmental budget reports; have strong interpersonal, organizational, and communication skills; have a willingness to learn new technology; and have the ability to track and meet deadlines, and to work on a self- directed basis. Prior knowledge of Moodle, Spaces, WordPress, Qualtrics, Banner, Interfolio, and familiarity with biological material/equipment are pluses.

Application Instructions:

 It is the College’s intention to fill job vacancies from within the College before hiring new employees, providing employees are available with the necessary qualifications. Internal candidates who make application within 3 working days following the posting, will be considered first. Applications from candidates not currently employed by the College will not be considered in the first 3 working days following the posting and will only be considered if there are no qualified internal applicants.

 Must provide your Lafayette College ID number (L#).  If you do not know your Lafayette College L number, please call Human Resources at (610) 330-5060.

Applicants should submit a cover letter addressing relevant experience, a resume, and contact information for three references, via lnterfolio.  http://apply.interfolio.com/140458  In the cover letter, candidates should address how they will support Lafayette’s commitment to diversity and inclusion articulated in the College’s diversity statement (http://www.lafayette.edu/about/diversity-statement).

Lafayette is deeply committed to creating a diverse community, one that is responsive inclusive and is supportive of each and all of its faculty, students, and staff. All members of the College community share in the responsibility for creating, maintaining, and developing a learning environment in which difference is valued, equity is sought, and inclusiveness is practiced. All Lafayette operations reflect the College’s commitment to Diversity, Equity, Access, and Inclusion (DEAI) initiatives, and Lafayette welcomes applicants from diverse backgrounds.