The Department of Government and Law is seeking a highly motivated, detail-oriented Department Assistant with strong communication and interpersonal skills who will support the academic programming and operation of the department as follows:
• Prepare files, copies, and scans in support of faculty responsibilities in teaching, research, and service;
• Prepare and manage Department records, documents, and calendars, utilizing Microsoft Office, Google Workspace programs, and other College-wide administrative platforms and tools such as Banner, Cognos, Emburse, FAMIS, EMS, and Qualtrics;
• Track budgets, grants, and payments and prepare expense reports utilizing College-mandated software;
• Coordinate logistical support for Department meetings, events, programs, and activities, including the handling of work orders, room reservations, catering or dining, and other reservations, as needed;
• Design and distribute flyers, posters, brochures, newsletters, and invitations for Department events and programs;
• Maintain and update the Department website, using WordPress;
• Handle office management duties, such as answering the phone, sorting and sending mail, ordering and keeping inventory of office supplies, and serving as a resource for students, staff, faculty, and visitors etc.;
• Submit, track, and coordinate, in a timely manner, routine and emergency building maintenance requests, including work orders for classrooms and offices;
• Perform other duties as directed.
Qualifications:
• Proficiency in Microsoft Office Suite, Google Suite, and other technological tools;
• Aptitude for and willingness to learn new software and/or web-based platforms;
• Excellent communication and interpersonal skills, professional and trustworthy demeanor, and an energetic, positive presence;
• Strong organizational skills and attention to detail;
• Ability to work efficiently and effectively, both independently and as part of a team, in a fast-paced environment;
• Being responsive to feedback and regularly seeking opportunities to improve tasks within domain of responsibilities;
• Ability to exercise sound judgment, maintain confidentiality, respect and value differing perspectives, and solve problems under pressure;
• Service-oriented attitude, such as accepting tasks in a positive manner, collaborating with others, and providing assistance when possible.
It is the College’s intention to fill job vacancies from within the College before hiring new employees, providing employees are available with the necessary qualifications. Internal candidates who make application within 3 working days following the posting, will be considered first. Applications from candidates not currently employed by the College will only be considered if there is no qualified internal applicant. Applicants must provide your Lafayette College ID number (L#). If you do not know your Lafayette College L number, please call Human Resources at (610) 330-5060. Interested applicants should provide a cover letter, resume and contact information for three references.
Applicants should submit a cover letter, resume, and contact information for three professional references. https://apply.interfolio.com/179754
Lafayette is deeply committed to creating a diverse community, one that is responsive inclusive and is supportive of each and all of its faculty, students, and staff. All members of the college community share in the responsibility for creating, maintaining, and developing a learning environment in which difference is valued, equity is sought, and inclusiveness is practiced. All lafayette operations reflect the college’s commitment to diversity, equity, access, and inclusion (deai) initiatives, and lafayette welcomes applicants from diverse backgrounds.