Reporting to the Director of Facilities Operations, the Associate Director acts as a critical leader overseeing the day-to-day operations of the college’s facilities. This role manages a diverse scope of responsibilities including building maintenance, custodial services, groundskeeping, utilities, and event support. The Associate Director leads a team of supervisors, technicians, and skilled trades personnel to ensure a safe, functional, and aesthetically pleasing environment that supports the institution’s academic and residential mission.
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Essential Duties and Responsibilities
1. Operations & Facilities Maintenance
● Systems Management: Direct the operation and maintenance of building mechanical, electrical, plumbing (MEP), and HVAC systems, ensuring efficiency and reliability.
● General Operations: Oversee the daily operations of facilities maintenance, custodial services, groundskeeping, and event support.
● Workflow Management: Coordinate and prioritize work orders, preventive maintenance tasks, and repairs using Computerized Maintenance Management Systems (CMMS) to track labor, materials, and service metrics.
● Emergency Response: Ensure timely and effective response to facilities emergencies and service requests, troubleshooting common facility issues including heating, power, cooling, and plumbing.
● Sustainability: Maintain all College operations with an emphasis on sustainability. Partner with the Office of Sustainability on initiatives to further the College’s CAP 3.0 priorities.
● Energy Strategy: Assist the Director with the purchase of utilities, services contracts, and outside contractors to maximize return on College expenditures.
2. Staff Leadership & Development
● Team Management: Provide leadership, guidance, and supervision to facilities staff, including technicians, custodians, grounds personnel.
● Culture & Performance: Foster a culture of teamwork, safety, and customer service. Conduct regular performance evaluations, provide feedback, and manage staff scheduling and professional development.
● Labor Relations: Manage distinct teams and foster harmonious working relationships across diverse constituencies.
3. Project Management & Capital Planning
● Project Execution: Manage capital improvement projects, renovations, and upgrades, collaborating with internal stakeholders and external contractors to ensure projects are completed on schedule and within budget.
● Long-term Planning: Collaborate with Capital Planning teams on minor capital projects and conduct regular facility assessments to forecast deferred maintenance needs.
● Coordination: Coordinate with college departments to minimize disruptions during project execution and ensure goals align with institutional priorities.
4. Budgeting & Resource Management
● Financial Oversight: Assist in the development and management of departmental budgets, including operating expenses, capital expenditures, and utilities.
● Procurement: Procure necessary equipment, materials, and contracted services in accordance with college policies.
● Cost Control: Monitor expenses and identify opportunities for cost savings and operational efficiencies.
5. Compliance, Safety & Stakeholder Relations
● Regulatory Compliance: Ensure compliance with federal, state, and local regulations, including OSHA, ADA, and NFPA fire/life safety codes.
● Safety Protocols: specific Implement safety protocols and conduct regular inspections to identify hazards and protect the health of campus occupants.
● Customer Service: Serve as the primary point of contact for facilities inquiries and collaborate with campus partners to support events and initiatives.
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Qualifications
Education & Experience
● Education: Bachelor’s degree in Engineering, Facilities Management, Construction Management, or a related field is preferred. A college degree with equivalent extensive experience will be considered.
● Experience: Minimum of five (5) years of progressive experience in facilities operations, maintenance, or engineering.
● Supervisory Experience: At least two (2) years of experience in a supervisory role is required.
● Higher Education: Experience in a higher education or large institutional setting is highly preferred.
Knowledge, Skills, and Abilities
● Technical Expertise: Demonstrated expertise in building systems (HVAC, electrical, plumbing, controls) and general contracting/trades, cleaning best practices, grounds maintenance, steam generation, and general trades (carpentry, masonry, roofing).
● Software Proficiency: Proficiency with CMMS/Work Order Management software, and Microsoft Office Suite.
● Financial Acumen: Demonstrated success in managing complex, substantial budgets and negotiating with contractors.
● Certifications: Relevant professional certification (e.g., CFM, FMP, PE) is preferred.
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Physical Demands & Working Conditions
● Physical Activity: Must be able to walk, stoop, crawl, climb stairs, and lift up to 50 lbs.
● Sensory Requirements: Specific vision abilities required include close vision, color vision, and the ability to adjust focus.
● Environment: Must be able to work indoors or outdoors in various weather conditions and drive to various locations for College business.
● Schedule: The position requires the ability to work extended or irregular hours, including response to emergency situations and stressful conditions.
Please submit cover letter, resume and contact information for three references. https://apply.interfolio.com/179144
Lafayette is deeply committed to creating a diverse community, one that is responsive, inclusive, and is supportive of each and all of its faculty, students, and staff. All members of the College community share in the responsibility for creating, maintaining, and developing a learning environment in which difference is valued, equity is sought, and inclusiveness is practiced. All Lafayette operations reflect the College’s commitment to Diversity, Equity, Access, and Inclusion (DEAI) initiatives, and Lafayette welcomes applicants from diverse backgrounds.