Lafayette College seeks a collaborative, detail-oriented, and outcome-focused Executive Assistant to serve the college’s senior leadership. Reporting directly to the Vice President for Inclusion, the Executive Assistant will provide executive-level support to the Vice President for Inclusion, as needed, and be part of the team that manages the newly formed Division of Inclusion operations.

The role involves supporting the Vice President for Inclusion in fostering and managing relationships with internal and external stakeholders within and beyond the Lafayette community. One major area of responsibility is to manage the calendars of the Vice President for Inclusion efficiently and strategically by scheduling meetings, events, and travel. The executive assistant will also provide support to the division of inclusion by collaborating with the team to ensure all office functions are handled in a timely and professional manner. Finally, the executive assistant will support the office team by serving as a liaison between the office and the community partners, managing community-facing communications, and supporting event planning.

Specific Responsibilities and Duties

● Provide administrative and executive-level support to the Vice President for Inclusion to administer the college’s operations and initiatives efficiently
● Manage the calendars of the Vice President for Inclusion by helping create a schedule that facilitates meetings, events, and travel
● Create meeting agendas and keep meeting notes
● As needed, assist with coordinating events, including arranging and setting up the venues, ordering food, setting up for conference calls, etc.
● Serve as the principal contact point for external and internal communications addressed to the Vice President for Inclusion.
● Serve as the hub for collecting and appropriately disseminating and distributing information
● Manage and assign incoming emails, phone calls, and other forms of communications for responses, follow-ups, and for facilitating the finalization of various decisions
● Respond to selective communications on behalf of the Vice President for Inclusion as needed
● Maintain confidentiality of sensitive tasks and communications
● Support the Vice President for Inclusion in preparation for meetings, events, and speaking engagements by furnishing background research, data, and other relevant material in a timely manner
● Prepare p-card submissions
● Perform other duties as assigned

Candidate Profile and Qualifications

The college seeks a colleague with a demonstrable record of collaborative, creative, effective, and ethical administrative work. The successful candidate will possess the highest level of commitment to Lafayette’s liberal arts mission. We seek a driven team player with exemplary integrity and strong work ethic possessing the following qualifications:

● Bachelor’s degree preferred
● Minimum 5 years of experience with proven ability to work collaboratively and professionally with all levels of colleagues within an organization
● Evidence of experience in collaborating/working with a small office staff team
● Demonstrated ability to communicate effectively and efficiently using good interpersonal and organizational skills
● Proven office administration skills in providing effective team management
● Ability to multitask in a fast-paced complex organization
● A proven self-starter and a quick learner with initiative and a positive attitude
● Evidence of appropriate software and technological skills to ensure streamlined office communications, including preparation of documents using Microsoft Office suite
● Evidence of exercising discretion regarding confidential matters
● Demonstrated skills and proficiency in developing management reports with accuracy and clarity for supporting Cabinet-level decision-making
● Proven experience in leading and managing stakeholder engagements and relationship development
● Ability to set operational priorities and implement multiple projects simultaneously
● Demonstrated a proactive approach to foresee and respond to the needs of the leadership
● Ability to occasionally accommodate performing tasks beyond office hours

Please provide a cover letter, resume, and contact information for three references

Lafayette is deeply committed to creating a diverse community, one that is inclusive and responsive, and is supportive of each and all of its faculty, students, and staff. All members of the College community share in the responsibility for creating, maintaining, and developing a learning environment in which difference is valued, equity is sought, and inclusiveness is practiced. All Lafayette operations reflect the College’s commitment to diversity, equity, access, and inclusion (DEAI) initiatives, and Lafayette welcomes applicants from diverse backgrounds.