Purpose

In accordance with Lafayette College’s duty to provide and maintain a workplace that is free from recognized hazards that are likely to cause death or serious physical harm to our employees, we are adopting this policy to safeguard the health of our employees and their families; our students and visitors; and the community at large from infectious diseases, such as COVID-19, which may be reduced by vaccinations.  This policy will comply with all applicable laws and is based on guidance from the Centers for Disease Control and Prevention and local health authorities, as applicable.

Scope

All employees are expected to receive the COVID-19 vaccinations/boosters covered under this policy within the timeframes specified for those vaccinations/boosters unless they have requested and received approval for a reasonable accommodation.  Employees not in compliance with this  vaccination/booster requirement will be placed on unpaid leave until their employment status is determined by the Office of Human Resources.

Procedures       

Employees will be notified by the College as to the type of COVID-19 vaccination(s) covered by this policy and the timeframe(s) for having those vaccine(s), including boosters, administered.  The most up-to-date information can be found at https://covid19.lafayette.edu/.  Lafayette College will provide either onsite access to COVID-19 vaccines/boosters or a list of locations to assist employees in receiving the COVID-19 vaccine/booster on their own.

COVID-19 vaccinations are free, whether an individual has health insurance or not.  When not received in-house, fees for all other vaccinations should be run through your health insurance and be submitted for reimbursement where applicable.  Lafayette College will pay for all vaccination costs not covered by insurance.

All employees will also be paid for their reasonable time spent receiving COVID-19 vaccinations/boosters. For offsite COVID-19 vaccinations/boosters, employees are to work with their managers to schedule appropriate time to comply with this policy.

Before the stated deadlines to be vaccinated or have received a booster have expired, employees will be required to provide either proof of vaccination/booster or an approved reasonable accommodation to be exempted from the requirements.

Reasonable Accommodation

Employees who wish to seek an exemption or deferral from this policy on the basis of a disability or other medical reason or because of a sincerely held religious belief [1] must submit a completed Request for Accommodation form to the Office of Human Resources to begin the interactive accommodation process as soon as possible.  The Request for Accommodation form can be found on the Office of Human Resources website at: https://hr.lafayette.edu/forms/.  Requests will be individually evaluated in accordance with applicable law, including EEOC guidance. Even if the College concludes that there is a medical/disability or religious basis for an exemption or deferral of the COVID-19 vaccination requirements in this policy, the request may be denied if, even with other accommodations, it would impose an undue hardship on the College, including risks to the health and safety of others. Employees with an approved accommodation for an exemption or deferral will be asked to sign and adhere to an accommodation compliance agreement that will include various conditions and requirements, including weekly testing.

Please direct any questions regarding this policy to the Office of Human Resources at (610) 330-5060 or hroffice@lafayette.edu.

 

 

 

[1]Social, political or economic philosophies, or personal preferences are not considered religious beliefs.  Religious beliefs include beliefs arising from traditional, organized religions, although a person can have religious beliefs that are consistent or inconsistent with a religious group to which they belong.  Beliefs may also be independent of any religious group, although in that case, the beliefs are considered religious only if they are comprehensive in nature, as opposed to an isolated teaching, and they occupy a place in a person’s life that is parallel to that filled by an organized religion or God, meaning they typically concern ultimate ideas about life, purpose and death. Religious beliefs must also be sincerely held.  While a person’s beliefs may change over time, inconsistent conduct can raise questions regarding the sincerity of a person’s stated religious belief.