It’s that time of year again!

As a residential college, Lafayette will close only under the most adverse weather conditions.  Severe weather, however, could require the delay of the start of the workday or the early release of staff members.

When regularly scheduled work hours are reduced because of emergency conditions, employees allowed to arrive late or leave early will be paid for their normal workday.

The nature of some responsibilities may require certain support staff members to be at their workplace to perform essential tasks during emergency conditions. This can be important work subject to a deadline, circumstances where a department or office workload is such that a supervisor cannot release certain staff members or a necessary service that must be sustained.

Office and library staff and technical and service staff employees who are required to provide essential services will receive compensatory time off equal to the time they worked while others were released.  Administrative staff and exempt support staff supervisors, administrative assistants, nurses, etc., are expected to fulfill their responsibilities, at the discretion of their supervisor, without extra compensation.

Positions designed as “essential”

The nature of some Facilities Operations and Public Safety positions may require employees to be at their workplace to perform necessary tasks during emergency conditions. These are considered “essential” employees.  Some examples of services that cannot be curtailed are security protection, snow removal, and steam generation.  If there is any question about your specific responsibility, your supervisor will clarify it.

In the event of anticipated inclement weather that might necessitate closing the College or a delayed opening, essential employees may not request a waiver of the usual five-day advance notice of their intentions to use vacation time.

The basic pay of employees who perform essential tasks incorporates consideration of the need for their services during emergencies.  Thus, no Facilities Operations or Public Safety employees who perform tasks designated as essential will receive extra pay or time off for work performed during normal work hours when an emergency has been declared.  However, any hours worked in excess of normal hours will, of course, be paid under the usual overtime rules.

Delayed opening   

Announcements of closing or delayed opening times can found on the WFMZ website or on WFMZ 69 News (Channel 69). Delay and closing information will appear along a continuous crawl at the bottom of the screen under “School Closings”. You also can call Human Resources at 610-330-5060.

Employees must inform their supervisor when they will be late or unable to report for work.  Office and library staff and technical and service staff employees prevented from reporting to work may charge the absence against accumulated banked time when appropriate or have their pay reduced accordingly.

If in the event of a delayed opening, a non-essential employee wishes to use a vacation day, department heads may waive the required five-day advance notice.

Early release

If adverse weather conditions develop and create an emergency during the workday, notification of early release will be emailed by Human Resources.  Office and department heads and supervisors should not release their staff from work for winter weather conditions without authorization from Human Resources.

Employees not required by their supervisors to perform essential services who voluntarily stay beyond the early release time will not receive extra compensation or additional time off.

If you have any questions, call Human Resources at extension 5060.

If you supervise employees who do not have routine access to email, please print out and post a copy of this message where they will easily see it.