August 11, 2017

ACCOUNTING TECHNICIAN I

The Accounting Technician I in the Gift Accounting Office records gifts and pledges into the Banner Advancement System, with careful attention to detail including donor identification, gift designations, matching gift records, pledges, on-line gift transactions, etc.  Attention must be given to the gift vehicle (checks, securities) and the way they are transmitted (direct from donor, from donor-advised funds, payroll deduction from place of employment, etc.). Related duties include record keeping of entered transactions, communication with development staff regarding donor and gift questions, and communication with the controller’s office regarding revenue accounts, reconciliation and gift entry procedures.  The Accounting Technician I assists with campaign and non-campaign pledge entry, gift and pledge adjustments, recording gift revenue from events and auctions, and liaison to broker for mutual fund and securities transfers.

Job Responsibilities:

  • Maintain donor, pledge and gift records on the Ellucian Banner Advancement system.
  • Maintain confidentiality with all gift, pledge and donor biographical information.
  • Process, batch and transmit daily gifts received to controller’s office.  Review checks, on-line gifts, credit cards, wire transfers, and other documentation.  Match gifts to outstanding pledges and make adjustments if necessary.  Process matching gift forms and send to director of advancement services for signature.
  • Run reports of cashiering session and verify dollar amounts, dates, designations and overall accuracy.  Prepare batch and documentation for Controller’s Office.
  • Maintain development office files for daily batch, reports, pledge and gift documentation.
  • Respond to development staff members on gifts and pledge questions quickly and in a professional manner.
  • Serve as back-up for check preparation and batching for entry.
  • Process daily pledges from phonathon including verification of donor’s record, amount, and purpose.
  • Maintain the gift accounting policies and procedures book and update as needed.
  • Oversee the process for prior year gift adjustments in conjunction with the controller’s office and for the journaling of prior-year gifts and pledges in Banner through the GUPDELT process.
  • Open new endowment accounts, working with other advancement services personnel on coding, research and proper connections to donors and stewardship contacts.  Understand the pledge agreement and deed of gift process and work with controller’s office on new accounts and scanning of documents.
  • Test forms and procedures during Banner Advancement upgrades.
  • Communicate with director and controller’s office on broken records, inaccurate data, and procedures that should be refined.
  • Maintain accounts and passwords for on-line verification of matching gift information and information retrieval for matching gift entry.
  • Entry, adjustment and high-level knowledge of multi-year pledges and how the Banner entry related to pledge status reports and other donor documents.
  • Primary responsibility for working with Bank of NY/Mellon on pending charitable stock transfers and reconciliation of monthly stock from BNY Mellon.
  • Engagement with donors regarding stock transfer instruction inquiries.
  • Completion and correction of weekly reconciliation reports including, but not limited to: overpayment of pledges, third party memo credit, spouse hard credit, review of pledge payment report.
  • Work with controller’s office on tracking and receipt of wire transfer gifts.
  • Understand processing for on-line gifts, including review of email documents, questions on designation, and correspondence with donors for duplicate submissions.
  • Back-up for weekly reconciliation of Banner entry of gifts with reports from the iModules on-line giving platform.
  • Prepare, review and distribute gift receipts to staff and mail remainder of receipts within 24-48 hours of gift entry.
  • Serve as back-up for Database Technology Assistant during times of high volume for donor record information updates.

Required Skills:

Proficient in MS Excel, MS Word and Banner.  Exceptional organizational skills, effective oral and written communication skills, strong analytical and problem solving skills with keen attention to detail.  Experience in advancement services in higher education.

Please apply at: Lafayette College, Office of Human Resources, 12 Markle Hall, Easton, PA 18042 http://apply.interfolio.com/43892

It is the College’s intention to fill job vacancies from within the College before hiring new employees, providing employees are available with the necessary qualifications.  Internal candidates who make application within 3 working days following the posting, will be considered first.  Applications from candidates not currently employed by the College will only be considered if there is no qualified internal applicant.